Booking & Payment Terms

Inquiries: Inquiries are not confirmed reservations. Dates are held only after a 35% non-refundable deposit is received.

Pricing: Set pricing is final. No negotiations accepted.

Deposit: 35% non-refundable deposit, signed agreement, and valid photo ID required to reserve any space.

Final Payment: Full payment due at least 5 days prior to the event date. Event will not be hosted and will be canceled if the final payment is not received before the event starts.

Quote Validity: All quotes valid for 3 weeks from date issued due to ingredient and market pricing fluctuations.

Guest Count & Minimums

Updated Guest List: Updated guest list, including the updated guest number, must be reported minimum seven days prior to the event.

Head Count Changes: Up to 5% increment accepted only if notified in writing 1 day before event, with payment for any increase.

Additions: Host must inform management of additional guests at least 7 days prior. Last-minute changes cannot be accommodated.

Venue	Min Adults	Max Adults
Conference Room	25	45
Main Dining Area	35	55
Basil Banquet Hall	100	155 (includes patio space)

Payment for venue minimum is required even if fewer guests attend. Banquet Hall bookings below 100 adults will still be charged the 100-person rate.

Children & Food Policies

Children's Pricing:

• Under 4 years: Free of charge
• Ages 5–15 years: Charged at 65% of adult per-person rate

Parent/Guardian Request: Please advise children not to waste food, damage property, or run in the venue.

Food Testing: No free sampling or food testing is permitted prior to the event.

Leftovers: No takeout boxes provided after the event, as we prepare extra food for presentation on behalf of the host.

Event Service Policies

Waitstaff: We do not provide table service for individual guest tables. All events are buffet style.

Bartender Service: Provided only if alcohol is included in your package. Minimum 40 alcohol servings required to qualify for a bartender.

Alcohol Policy:

• All alcohol served per Michigan state guidelines. Valid ID required.
• Alcohol for guests 21+ only.
• Hosts are responsible for ensuring guests do not leave premises with alcohol.
• If host provides alcohol, guests may not exit with beverages.

Staff Courtesy: All service staff must be treated with respect at all times.

Substance & Conduct Policy

Prohibited Substances & Activities: Drugs, vaping, gambling, prostitution, and other intoxicating substances or illegal activities are strictly prohibited anywhere on the property, including the parking lot.

Conduct: No harassment, verbal or physical. No abusive language, gestures, or behavior toward guests, staff, or other patrons will be tolerated.

Alcohol Consumption: No games, contests, or activities promoting competition of alcohol or intoxicating substance consumption are permitted on the premises, including the parking lot.

Host Responsibility: Hosts must ensure all guests understand and comply with this policy. Violation may result in immediate termination of the event without refund.

Management Rights: Management reserves the right to remove any disruptive guest from the premises without refund.

Decoration Policy

Decorations must be removed by guests without causing damage to restaurant property. Additional charges apply for any damages.

If guests request Basil staff to remove decorations, a fee of $750–$2,500 will be applied.

Guests must not insert nails, screws, or stick any materials onto walls or furniture.

Stickers may only be placed on provided backdrop arches.

Guests are welcome to bring tabletop decorations or floor items that do not damage property.

Food Ingredients & Special Dietary Requests

Allergens: All food items may contain milk, milk by-products (butter, cream, ghee, etc.), nuts, sesame seeds, garlic, onion, herbs, and spice blends.

Host Responsibility: It is the host's responsibility at time of reservation to inform Basil Indian Bistro in writing of any food allergies or dietary restrictions.

Changes: Last-minute changes or additional requests will not be accommodated. Changes to recipes may incur additional charges depending on ingredient substitutions.

Jain Food:

• Can be prepared upon request, with additional charges for custom ingredient handling.
• Minimum 15 guests required for Jain requests. Requests for fewer than 15 guests cannot be accommodated under this menu.
• We do not offer a completely Jain menu at standard pricing.
• Additional $5–$25 per person may apply based on ingredient requirements.

Cancellation & Force Majeure

In the event of a natural disaster or situation beyond human control — including but not limited to earthquakes, pandemics, floods, droughts, power outages, riots, terrorist activities, political or communal unrest, strikes, shortages of supplies, or manpower issues — Basil Indian Bistro reserves the right to cancel the event.

The host will be notified as soon as possible, and any deposit will be refunded by company check within 10 business days.

Outside Food & Beverages

No outside food, alcohol, or non-alcoholic beverages permitted on premises.

Venue-Provided Decorations

Effective June 1, 2026, venue-provided decorations are available only for qualifying events as follows:

• Events that select a celebration packet priced at a minimum of $53 per person with a minimum guest count of 100 (equivalent to a total minimum food and beverage purchase of $5,300 per event, excluding taxes, gratuity, and tips).
• Specific color selections, decorative pieces, personalized messages, fabric or design choices, and special requests such as balloons, ribbons, or chandeliers may be available and will be charged additionally, including skilled labor charges where applicable.

Events that do not meet the applicable minimum per-person packet price and guest count requirements will not include venue-provided decorations unless otherwise specified in writing by management.

Guest-Supplied Decorations

• You may bring tabletop decorations, centerpieces, floral arrangements, and other freestanding decorative items.
• You may bring freestanding welcome signs, seating charts, greeting boards, easels, and announcement displays.
• You may bring your own backdrop covers and decorative backdrop materials for use during the event.
• Any backdrop covers, decorations, signs, and displays brought into the venue must be installed and removed by you or your decorator.

Prohibited Decorations

The following are strictly prohibited:

• Any decoration attached to walls, windows, doors, ceilings, floors, columns, furniture, fixtures, or venue equipment.
• Wall decorations of any kind.
• Nails, screws, staples, tacks, pins, hooks, command strips, glue, tape, double-sided tape, duct tape, permanent adhesives, or any material that may damage venue property.
• Confetti, glitter, rice, sand, smoke effects, sparklers, fireworks, open flames, or any item that creates excessive cleanup or damage risk unless specifically approved in writing by management.

Event Timing & Duration

• Events may start no earlier than 9:30 AM and must end no later than 10:00 PM.
• The standard event celebration duration is 3.5 hours for the following menus: Classic Celebration Menu, Festive Feast Menu, Regal Heritage Menu, Chai and Chianti Menu, and Imperial Artisanal Vegetarian Menu.
• The standard event celebration duration is 4.5 hours for the following menus: Grand Celebration Menu, Majestic Celebration Menu, and Art-Dine Wine Menu.
• Extensions beyond the standard duration will be charged at the following hourly rates: $250 per hour for Banquet Hall, $150 per hour for Main Dining Area, and $125 per hour for Conference Room. Additional setup time beyond the standard two-hour window may also incur fees as outlined in the Event Setup Access section.

Event Setup Access

• Setup and decorating access is limited to up to two (2) hours before the scheduled event start time.
• Early access is subject to venue availability and management approval.
• Additional setup time may be available for an additional fee, subject to the extension rates above.

Cleanup & Removal Requirements

• All decorations, signs, backdrop materials, floral arrangements, gifts, boxes, packaging materials, and personal property brought into the venue must be removed immediately following the event.
• Decorations and materials may not be left behind for later pickup unless approved by management in advance.
• The venue's cleaning staff must be able to prepare the facility for subsequent events without additional labor caused by decorations or personal property left behind.
• If decorations, personal property, trash, packaging materials, backdrop materials, signage, or event-related items are not removed at the conclusion of the event, Basil Indian Bistro & Banquet Hall reserves the right to remove and dispose of such items without liability.
• Additional cleanup, disposal, labor, storage, damage, or event-delay charges may be assessed if decorations or materials are left behind. Such charges may range from $500 to $5,000, depending upon the amount of cleanup required, labor involved, disposal costs, damage to venue property, interference with subsequent events, and any related expenses incurred by the venue.
• The host accepts full financial responsibility for any damages or extraordinary cleanup costs caused by the host, guests, decorators, vendors, or attendees.